Reports To: Executive Director

Financial Manager

Job Description

Overview

To promote the mission of the Big Buddy Program through the effective management of the program’s finances and operations that support the program and services of the organization.

Specific Duties Include:

Financial Management

• Works with the Executive Director and Financial Consultants, Faulk and Winkler, to define and maintain the financial processes and procedures which support the financial health of the organization.

• Maintain current balances on all accounts.

• Provide the Executive Director with monthly reports on all account balances; revenues; expenses for the month; sources of revenue; outstanding debt and provide account balances at any point in the month.

• Approves service unit purchases and ensures requested funding follows procedures outlined in the Financial Handbook.

• Manages accounts payables which includes insuring monthly bills are paid on time and in accordance with Financial Handbook.  Makes payments to regular monthly vendors/service providers in a timely fashion.

• Manages accounts receivable which includes creating and sending invoices in a timely fashion and following up with invoices to ensure that they are paid.

• Records deposits on a weekly basis(minimum); accurately code deposits; keeps documentation for all deposits.

• Accurate record keeping of program’s financial situation. Able to produce monthly reports; prepare finance committee reports.

• Assist Executive Director in creating budgets for grants, service units, and all other revenue streams.  Provides in-service to Directors and Managers (when applicable) to help them learn how to be proactive with budget management.

• Creates reports needed to explain expenditures for various grants.

• Creates monthly reports for service units that compare actual to budget.

• Preparing board requested financial statements and reports.

• Manage the company credit card and ensure that all charges are recorded properly.

• Enter all necessary journal entries throughout the month.

Administrative Management

• Works with Executive Director to make decisions about employee benefit packages and how they fit in the budget.

• Works with Executive Director to understand various grants and social enterprise initiatives.

• Creates and maintains procedures for cash management and fund disbursements.

• Manages the solid accounting practices for special events and fees for services, adjusts meet changes.

• Responds to questions about payroll issues, filing, outstanding balances and all other financial issues

• Other duties as required by the Executive Director.

Job Qualifications

• Bachelor’s degree in Accounting, Finance, Management, or related field.

• Minimum three years’ experience performing duties associated with those listed above.

• Advanced knowledge of Quickbooks and Excel 

• Excellent written and verbal communications; strong organizational skills; ability to meet demanding deadlines; ability to handle multiple projects with ease. 

• Knowledge of accounting for non-profit organizations preferred.

Typical qualities of a successful Finance Director include:

• Meet the requirement for a commercially astute, articulate, technically strong, dynamic, insightful and influential leader with the ability to operate at both strategic and operational levels.

• Exceptional communication skills at all levels

• Strong IT skills, always being ahead of innovative technologies.

• Ability to handle elevated levels of pressure and critical decision-making.

• High integrity and openness combined with commitment to good governance.

• Energetic, highly motivated, with an enquiring mind and passion for excellence and innovation in pursuit of business growth and success.

This is a part-time (25-30 hours) or full-time position, can be contract or on payroll. Salary is commensurate with experience.