Location: Baton Rouge, LA
Reports To: Executive Director
Exemption Status: Full-time, Exempt
The Capital Area Family Justice Center (CAFJC) is a 501(c)(3) organization. Our mission is to provide survivors of domestic and dating violence with the opportunity to create safer, more stable lives for themselves and their children by providing in-depth, professionally supported, comprehensive services. Services are delivered through multi-disciplinary collaboration and compassionate advocacy and are driven by the highest standards of excellence. CAFJC houses a variety of partner agencies to provide client services.
Summary of Position
The Administrative Manager will assist with handling of the day-to-day operations of the center. This includes assisting the director with communications, scheduling meetings, event planning, building maintenance coordination, and office management. Under the direction of the director, the Administrative Manager will assist in managing the office, assuring that work is performed in a timely and accurate manner; and represent the director of the office as appropriate. The Administrative Manager will also assist in facilitating the needs of the family justice center staff and partners (on and off-site). Additional duties include assisting with monthly and quarterly grant reporting, maintaining client files and database system, assisting with social media content and posting, and receptionist duties, as needed.
Duties and Responsibilities
Serve as administrative assistant to the director, relieving the assigned director of a wide and complex variety of administrative details; coordinate and manage specialized functions or projects independently as assigned.
Research, analyze, and evaluate a wide variety of issues, data, recommendations, and alternatives as assigned; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate.
Perform administrative support duties to assist the director in meeting reporting requirements, functional responsibilities; coordinate the office of the director and coordinator; assign, schedule, coordinate, oversee, and evaluate the flow of office work and assure that work is performed in a timely and accurate manner.
Serve as liaison between the director, staff, program partners, community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, or referring callers to the director or appropriate person.
Discuss and review calendar and events daily with director to assure timely coordination of office activities and status of assigned projects; prepare preliminary responses to correspondence for executive's approval.
Monitor expenditures related to office supplies and building needs; obtain appropriate estimates and prepare purchase requisitions.
Order supplies and assure proper functioning of office equipment.
Develop schedules related to program activities and services; maintain calendars and coordinate committee and other meetings; review, update, and inform the director and staff of essential timelines.
Provide staff support, attend meetings, take notes; prepare and distribute agendas, background materials, and minutes, as appropriate.
Compose correspondence independently; format, type, proofread, duplicate, and distribute correspondence, notices, lists, forms, memoranda, and other materials according to established procedures and standards.
Collect, compile, and record statistical and financial data and other information; research and verify information as requested.
Perform related duties as assigned.
Bachelor's Degree required. Minimum two years experience providing secretarial and administrative support, including one year experience in a lead or supervisory capacity. Proven proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Person must have excellent verbal and written communication, interpersonal, organization, and computer skills. The position requires attention to detail, the ability to follow-through on tasks and projects and the ability to manage multiple assignments. This position also requires flexibility to adapt and adjust to sudden changes in business needs and resources. The ideal candidate will have an interest in the organization’s mission.
The anticipated salary range for this position is $40,000-$45,000 and commensurate with experience and education.
How to Apply
Please submit resume, cover letter, and references in PDF format to Suzanne Hamilton, Executive Director at Shamilton@cafjc.org with “Administrative Manager – Your Name” as the subject line. Questions may also be directed there.
CAFJC is an equal opportunity employer. It does not discriminate against employees or applicants for employment on any legally recognized basis or any protected class under federal, state, or local law.